1. All delegate bookings are subject to approval by IELA - International Exhibition Logistics Association ("IELA").
   
   
2. Companies, sending delegates to the Event, must have been involved in the exhibition & event freight forwarding business since at least 12 months. A verification providing your business activity and company existence as required (website, brochure, chamber of commerce etc.) as well as at least 3 recommendations of existing IELA Members you worked with before (e.g. via email) are a compulsory part of the Event Registration for Non-Members.
   
   
3. The Early Bird Rate does only apply for registrations until February 28^th 2018 and provided payment is received in compliance with Art. 4 here-below, made.
   
   
4. Full payment for all registrations must be made within 10 days upon receipt of an invoice. All invoices will be sent via email. 
   
   
5. In case of late payment, an interest of 5% will be applied. 
   
   
6. Cancellations must be made in written via email to adminiela.at.iela.org.
   
   
7. If cancellation is received no later than May 15^th 2018 you will be charged 50% of the delegate fee. If full payment has been received, a partial refund will be made within 14 days of cancellation. 
   
   
8. If cancellation is received after May 16^th 2018 the full fee will be charged, however you may send a replacement delegate at no extra cost.
   
   
9. If Multiple delegate places are booked and subsequently cancelled, the above cancellation terms will apply per delegate place. 
   
   
10. IELA reserves the right to not allow a company to take part in future IELA events in case of non-payment of invoices.
    
    
11. Please note that booking and cancellation of accommodation is via an online booking system. If you cancel your delegate place and have already booked accommodation via above mentioned link, it is your responsibility to notify Parc 55 - A Hilton Hotel of your accommodation booking cancellation. Please note the cancellations made within 72 hours of arrival will forfeit one night's room and tax. Please be advised that one night room and tax deposit is required at the time of booking.
    
    
12. It is the attendees' responsibility to ensure that the relevant travel documents are obtained prior to the event. No refund will be given on the basis of an unsuccessful or delayed visa application.
    
    
13. If for any reason IELA decides to make material changes to the event, IELA is not responsible for covering airfare, hotel or other costs incurred by registrants. In the event that IELA cancels the event, IELA reserves the right to transfer this booking to a future event. Should IELA fail for any reason to organise or identify an alternative event, in these circumstances delegate fees will be refunded in full. 
    
    
14. IELA shall not be liable for any failure to perform its obligations due to any circumstances beyond the control of IELA, such as the venue or speaker change or the event is cancelled due to an act of terrorism, extreme weather conditions or industrial action. IELA shall endeavour to re-schedule.
    
    
15. These terms and conditions are governed by Swiss law. Any dispute arising out of or in relation with the terms and conditions shall be submitted to the courts of Geneva, Switzerland. 
    
    
16. Copyright and Image rights.
    IELA plans to take photographs and video material at the IELA Congress and Partnering Event and reproduce them in IELA educational, news or promotional material, whether in print, electronic or other media, including IELA website and Social Media channels. By participating in IELA, you grant IELA the right to use your name and photograph (and biography) for such purposes. With your appearance at the IELA Congress/ Partnering Event you automatically agree. All photographs and videos are property of IELA and may be displayed, distributed or used by IELA for any purpose. 
    
    Furthermore I acknowledge IELA’s right to crop, splice, treat and edit any photographs or video material taken of me at any event at IELA’s sole discretion. I waive my right to inspect or approve the finished product, now and in the future, whether that use is known or unknown to me.
    
    I hereby agree to release, defend and hold harmless IELA and its employees, including any firm publishing and/or distributing the finished product win whole or in part, from and against any claims, damages or liability arising from or related to the use of the photographs or video material, including but not limited to any misuse, distortion, blurring, alteration, optical illusion or in the taking, processing, reduction or production of finished product, its publication or distribution. 
    
    
17. Liability Waiver
    I agree and acknowledge that I am undertaking participation in IELA events and activities as my own free and intentional act and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgement freely and knowingly and that I am, as a result, able to participate in IELA events and I do hereby assume responsibility for my own wellbeing and safety. 
    
    
18. Data Processing
    By registering to the IELA Events, IELA has access to the contact information that you provide during the Event Registration Process and other demographic information you have provided in your registration. At the time of registering for an event, we ask you to provide a portrait for inclusion in the printed programme for the event. We also include your name, company name and country in participant lists on the public event website and the printed programme for the event. It is necessary for us to collect and process this data for the performance of a contract to which you are party (event participation), and the legal basis for processing this data is the performance of this contract.
    
    Data related solely to an event and that is not part of your contact details, in particular dietary requirements and participation at side events, is only collected for internal event organization and to take care of your wellbeing at a specific event. Such data will be deleted immediately after the specific event has been taken place or you delete your profile at the IELA Website. 
    
    You will be asked whether you consent to photograhs being taken of you at an event. Where consent is given, photographs may be used for marketing events.
    
    Information on event registrants, including contact details, may be shared with third parties in association with the event. Examples of "third parties" include hotels, event organizers (including via third party web sites), speakers and panelists. Please check the details provided in the registration process for individual events to understand how your information will be used and retained by third parties. Where your data may be shared with third parties for purposes other than the event preparation and organization, we will seek your consent before sharing the data, and we will only share your data if we have your consent.
    
    For further information on our data processing activities and your rights on your information, please refer to our Privacy Policy on the website. 
    
    
19. IELA reserves the right to exclude or remove anyone who does not comply with these terms and conditions or who they reasonably consider is likely to break these rules.

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